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DOCUMENT CONTROLLER

We are looking for an exceptional Document Controller for exciting projects based Woking, Croydon, Luton, Watford and Oxford.  Candidates must have experience of working for a Tier 1 contractor.
Location:
Various locations in the South
Closing date:
open

Description

A member of the project team reporting to the Design Manager, you will be responsible for managing, maintaining and distributing all project related documents. This will involve the downloading of design drawings/specifications from external design consultants and checking and approving to ensure that the documents contain correct and understandable information prior to distribution.

Responsibilities include:

• Checking and collating all incoming mail received within the project inbox
• Allocating and controlling document numbering systems for project work
• Collecting, maintaining and distributing all necessary documents that ensure conformance to the project requirements
• Cross referencing correspondence and documents
• Managing technical data and documents in accordance with the company management system
• Updating/controlling correspondence address book
• Managing site calendar
• Carrying out data check (quality check) daily
• Promoting document(s) to next node within workflow
• Linking documents to Relevant Works Package Containers (WPC)
• Creating/updating and issuing transmittals (legal requirement)
• Uploading SRM documents into 4Projects
• Downloading marked-up drawings from external consultants or design team members
• Providing the design team with in-date current marked-up drawings for review
• Assisting Project Manager as required
• Providing administration support to the project team when required

Job Skills & Knowledge (Essential):

• Must be able to demonstrate experience working as a Document Controller
• Proven ability to allocate and control document numbering systems for project work
• Ability to demonstrate excellent data entry and document management skills
• Competent in MS Office applications including Outlook, Excel and PowerPoint
• Knowledge of 4 Projects software

Qualifications (Desirable): 

• NVQ Level 3 or equivalent in Business and Administration
• NVQ Level 3 or equivalent in Information Technology


Sir Robert McAlpine Ltd is an equal opportunities employer.